Most multifunction systems today come equipped with advanced access controls. Despite having a large breadth in functions, these controls are actually very easy to use. Plus, by monitoring print usage, you can reduce your costs greatly by supervising usage by department, work group, or even individuals.

Access controls work in conjunction with the security features of your multifunction to set up PIN codes or card-access for desired users. By requiring every user to log in to the multifunction, you can get a clear report on how the device is being used. You can also set authorizations based on access groups. For example, you may want your Marketing Department to have access to color printing, but feel it would be unnecessary for the Sales Department. With access controls, you can minimize unnecessary color printing and reduce your costs.

Effective print monitoring also allows you to create defaults for certain access groups. You can set print jobs to automatically duplex (two-sided printing) to help save paper. This is a quick and easy solution that will yield instant results.

DocuWare Enterprise was awarded as the top-performing document imaging solution. Testing on Version 5 acknowledged a very full set of features that is especially strong in compatibility, scalability, ease of use, security, and value. It was judged to be well suited to meet the needs of a wide range of organizations that are looking to improve their business processes. BLI, leading independent testing and review provider for the imaging industry, awards top-performing software solutions after they have undergone rigorous review for the target market and are rated against leading competitors.

"We at DocuWare cannot emphasize enough the great importance of this prestigious recognition. The assurance of our product's quality and high performance by an outside source such as BLI is of tremendous value for our reselling Partners and their customers," noted Greg Schloemer, president of DocuWare Corporation. He stressed the importance of the high evaluation given for the training and support DocuWare provides for their resellers and customers.

Buyers Laboratory Inc. (BLI), the world’s leading independent evaluator of document imaging products and solutions, has announced its Summer 2010 “Pick” winners honoring outstanding document imaging software solutions. BLI’s prestigious “Pick” awards acknowledge the top-performing document imaging solutions evaluated in BLI's lab during the previous six months. Desktop Capture Solution from OKI Printing Solutions has been named Outstanding Desktop Document Management Solution by the editors at BLI.

“Document imaging solutions are proving to be the lifeblood of the industry,” noted BLI Managing Editor Daria Hoffman. “From the capture solutions that digitize and route hardcopies to the management software that helps customers retrieve files to the assessment and print management tools that enable a dealer to deliver managed print services, these solutions help resellers engage and retain customers in an environment where hardware alone has been a tough sell.”

Desktop Capture Solution Streamlines Capture and Management

Desktop Capture Solution is a desktop document management application that offers seamless, dynamic integration with Microsoft SharePoint and DocuWare document management systems. The solution combines Nuance PaperPort Professional 12—which delivers class-leading OCR, capture and management features—with unique-to-OKI drivers that add custom icons to the interface for drag-and-drop delivery to SharePoint or DocuWare.

“Desktop Capture Solution delivers all the features the vast majority of workgroups and departments require of a document management package,” noted Jamie Bsales, senior product editor for solutions at BLI. “And it’s also one of the most affordable document capture/management solutions BLI has found that offers true SharePoint integration.”

Buyers Laboratory Inc. (BLI), the world’s leading independent evaluator of document imaging products and solutions, has announced its Summer 2010 “Pick” winners honoring outstanding document imaging software solutions. BLI’s prestigious “Pick” awards acknowledge the top-performing document imaging solutions evaluated in BLI's lab during the previous six months. DocuWare Enterprise, from DocuWare Corporation, has been named Outstanding Enterprise Document Management Solution by the editors at BLI.

“Document imaging solutions are proving to be the lifeblood of the industry,” noted BLI Managing Editor Daria Hoffman. “From the capture solutions that digitize and route hardcopies to the management software that helps customers retrieve files to the assessment and print management tools that enable a dealer to deliver managed print services, these solutions help resellers engage and retain customers in an environment where hardware alone has been a tough sell.”

DocuWare Delivers Class-Leading Document Management for the Enterprise

DocuWare Enterprise, tested in version 5, is an impressive document management system that can suit the needs of a wide range of organizations. The solution allows users to import documents, classify them, perform a full-text index for easy search and retrieval, and incorporate them into an organization’s digital workflow.

“The DocuWare platform is very full featured and sets the bar very high for what an integrated document management system should include,” said Jamie Bsales, senior product editor for solutions at BLI. “Just about any document type—whether scanned from hardcopy or imported electronically—can be stored in the system, and the platform’s workflow features allow companies to deploy custom workflows for any type of document or business process.”

Anoto Group, the inventor of digital pen and paper technology, and OKI Data Americas, which markets its products under the OKI Printing Solutions brand, today announced that OKI Data Americas will bundle the Anoto penDocuments Pro digital pen product with its C610 and CX2033 MFP Plus products. The Digital Pen Printing Solution delivers an innovative and cost-effective way for businesses to improve workflow and data capture by circumventing processes such as document scanning and emailing. Additionally, the packaged solution captures signatures, an important factor when proof of signature is required.

“By combining OKI Printing Solutions’ award-winning printing technology with the power of the Anoto penDocuments Pro, our partners will be able to deliver a complete digital solution to our customer base, significantly improving workflows, preserving data accuracy and reducing the amount of storage needed when working with tangible copies,” said Doug August, Senior Product Manager, Software and Solutions at OKI Data Americas. “The Digital Pen Printing Solution enables customers to quickly and easily share and manage handwritten documents through bypassing the need to scan or email, helping to increase office efficiency.”

OKI Data Americas has collaborated with the Anoto Group for the past five years qualifying devices to meet the rigorous Anoto standards. The Anoto penDocuments Pro is fully compatible with both the C610 and CX2033 MFP Plus products and works with any Microsoft Office application or PDF. Users simply print the document or form needed for their business, and the bundled solution automatically applies a unique pattern of microdots, called the Anoto dot pattern, to the document as it is produced. Users can then utilize the Anoto digital pen to populate the document as they would with a normal ink pen. The dot pattern enables the digital pen to register and store a user’s handwriting in its memory. When the pen is docked in its USB cradle, the recorded handwriting is downloaded and matched with the image of the original document – instantly creating an exact copy of the handwritten document in PDF format. Whether a simple signature or multiple fields of information are required, the Digital Pen Printing Solution is an improvement to the traditional process of handling hard copy forms and is helping to transition businesses into the next generation of electronic workflow.

New certification increases OKI Printing Solutions to fourteen products certified for use with CitrixÒXenApp™, making IT purchasing decisions hassle free

Are you looking for ways to improve your business? An excellent place to start is by looking at your business processes.

Regardless of what industry you are in, paper and digital documents are the vehicles by which information flows through your business. The efficiency of this process can greatly affect the productivity of your office and ultimately, your success.

The good news is that new technology can help improve your business by streamlining the flow of information. This process enhancement can make a tremendous impact including the following:

• Increasing Profits
• Enhancing Competitive Advantage
• Improving Customer Service
• Ensuring Regulatory Compliance

Rockville, MD, June 17, 2010, Stibbe, a full-service Belgian law firm of over 150 specialists, has implemented a document automation solution from Notable Solutions, Inc. (NSi), a leading developer of distributed content capture and workflow solutions.

AutoStore is a server application which orchestrates the capture and secure delivery of paper and electronic documents into business applications. NSi supports more brands and more models of multifunction devices than any other software developer, including touch screen and control panel support for many older models.

Benefits Expand From One Department to the Entire Firm
Stibbe began using AutoStore to automate document workflow in its finance department. Documents there were captured using a networked document scanner. Within several months, AutoStore had been implemented throughout the firm to more efficiently capture, work with and securely store client documents. Using AutoStore, other departments in the law firm began scanning documents on MFPs too. Whether scanned on networked scanners or MFPs, AutoStore converts all of the firm’s documents to full-text-searchable PDF files and then delivers them to Microsoft SharePoint libraries and Interwoven’s iManage.

This year over 1.2 million office multifunction systems will be installed in the United States and the movement continues to grow. These systems provide printing, copying, faxing, and scanning features in one cost-effective device.

The basic logic behind these systems is obvious: it is just practical to combine these similar functions for cost savings and fewer devices to supply.

However, some of the largest reasons behind the rapid implementation of these systems extend beyond cost savings. Multifunction devices can merge with document management software to allow process automation and deliver bottom line results.

• Modernized Communication: Multifunction systems email, fax and print together. Scan to email functionality delivers paper documents securely to their recipients as email attachments. Fax routing directs incoming faxes to email addresses.
• Automated Business Processes: Multifunction systems offer a convenient on-ramp to get paper onto a digital network. New capture software provides the technology for information to be read from scanned documents where it can be routed through a pre-defined workflow.

FAIRFIELD, N.J. -- Kyocera Mita America, Inc., one of the world's leading document solutions companies, today announced the availability of the FS-1370DN ECOSYS® Black and White compact desktop printer. Ideally suited for today’s small to medium-sized business and shared workgroup environments, the FS-1370DN is a 37 page-per-minute solution, offering flexible paper capacity, standard paper-saving duplex and superior image performance, all in a compact, economical and ecological desktop footprint.

“Businesses are focused on the bottom line now more than ever, and they’re looking for office solutions that are reliable, efficient and have the lowest TCO”

The FS-1370DN comes with a standard paper capacity of 300 sheets and a robust maximum monthly duty cycle 50,000 pages per month, providing optimized office performance and productivity. Kyocera’s FS-1370DN printer supports fast productivity on a wide variety of media, with image quality up to 1,200 dpi. Engineered using Kyocera’s ECOSYS technology, the FS-1370DN offers a broad range of business environments the solid foundation necessary to meet their ecological initiatives and every day print requirements by providing long-life consumables that result in a low total cost of ownership (TCO) and reduced landfill waste.

“Businesses are focused on the bottom line now more than ever, and they’re looking for office solutions that are reliable, efficient and have the lowest TCO," said Richard Heckelmann, printer product and solutions manager, Kyocera Mita America. "Kyocera developed the ECOSYS product line to provide strong output speeds, superior print quality and long-life consumables that minimally impact the environment and the bottom line. We’re confident the FS-1370DN will meet our customers’ demands for performance and efficiency, and will deliver one of the lowest costs per print.”