Pretty much every business has paperwork that must be filed somewhere. In the past, file cabinets and folders were used. Any overflow filing often found its way into boxes and basements. When the time came to pull out those files, it was anybodyí’s guess where the necessary paperwork was. Today, with the advent of computers, the Cloud and digital documents, the problems of the past have eased immensely. However, there are some modern problems that are very similar to those of yesteryear. How do you group files on your computer desktop? Do you know how to keep files in different formats well organized? Are you able to pull up a specific document without clicking through several different areas? If your paperwork is digitized, but still in disarray, then document management might offer the solutions that you need.
Why Not Simply Store Files on Your Desktop?
As files are emailed, scanned, shared and printed, multiple copies are created, and everything becomes a mess. Keeping files on your desktop only adds to this problem, but is it any better to keep them in your “Documents” folder? Likely not, if you have any coworkers or supervisors, and any desire to backup your company’s information. That statement, including the majority of businesses, should answer the question of why document management is necessary.
The Benefits of a Document and File Management System
An efficient document management system offers several very important benefits in the form of solutions to these common problems. This type of system can monitor who used files, limit documents to certain individuals, improve search capabilities and efficiently store files. Projects become easier, files become easy to find, and everyone’s life is just easier. To fully understand the benefits of a management system, contact WBS Technologies, today!